Job Description

Word Processing / Project Service Center Specialist

Location: Newark, NJ

Schedule: Two openings available:

Monday–Friday, 9:00 AM–5:00 PM // Monday- Friday 2:00 PM-9:00 PM

A leading law firm is seeking an experienced Word Processing / Project Service Center Specialist to provide advanced document production and administrative support to legal and professional staff. The ideal candidate will have strong Microsoft Office skills, exceptional attention to detail, and experience working in a fast-paced, client-service environment.

Key Responsibilities

Create, revise, format, and proofread complex legal and business documents using advanced Microsoft Office 365 skills, particularly Word, Excel, PowerPoint, Visio, and Outlook.
Perform advanced document formatting, including Tables of Contents and Authorities, cross-referencing, bookmarks, hyperlinks, Track Changes, mail merge, redline/blackline comparisons, styles, and numbering.
Convert, clean, format, and troubleshoot documents across applications, including corrupted files, using tools such as Litera Change-Pro, Adobe/Nuance, OCR/PDF software, DocXTools, Best Authority, and Hyperstyles.
Perform transcription using recorded audio or software such as BigHand.
Create PDF hyperlinks, electronic closing binders, and related Tables of Contents.
Provide general administrative and project support, including time entry, copying/printing, and messenger services.
Adjust work hours as needed to meet business and operational requirements.

Qualifications

Prior experience supporting legal professionals or working in a law firm.
Advanced proficiency in Microsoft Office 365, especially Word, Excel, PowerPoint, Visio, and Outlook.
Minimum 5 years of administrative, word processing, document production, or related technical experience.
Strong document formatting, proofreading, editing, conversion, and troubleshooting skills.
Ability to learn and utilize specialized legal and document-production software.
Knowledge of OCR/PDF conversion tools.
Excellent written and verbal communication skills with a strong customer-service orientation.
Ability to manage multiple priorities and deadlines in a professional, fast-paced environment.
High school diploma or equivalent required.

Job Tags

Full time, Work at office, Monday to Friday

Similar Jobs

Hazelden Betty Ford Foundation

Communications Director Job at Hazelden Betty Ford Foundation

...a hybrid position on-site three days per week.The Director, Communications[RM1] leads strategic communications that advance Hazelden Betty... ..., strengthen its reputation, and deepen engagement with key internal and external audiences. Reporting to the Chief Administrative...

Addison Group

Construction Business Developer Job at Addison Group

...Maintenance Install Business Developer Location: American Canyon, CA, United States... ...securing contracts for small scale landscape construction services and installation projects.... ...Key Responsibilities Business Development & Sales Generate new business opportunities...

Navtech

Cloud Architect Job at Navtech

...Role: Cloud Solutions Architect Location: Downer Grove, IL - Hybrid 3 days Onsite/Week Duration: Long term... ...continuously improve reference architectures. Understand key cloud computing security measures and the ability to apply them in architecture...

Seaton Towson

Business Office Assistant Job at Seaton Towson

...Assistance Program Our community is looking for a Business Office Assistant to join our team. Responsibilities: Assists... ...established policies, procedures and tracking systems. Assists with cash controls including the depositing and posting of cash receipts...

Cencora

Senior Warehouse Associate - Days Job at Cencora

...equivalent experience preferre Work Experience: ~3+ years of experience in warehouse support, distribution operations, shipping, receiving, inventory control, material handling, or a related field required. ~ Certified Supply Chain Professional (CSCP), or...

Word Processor Job at The Goodkind Group, LLC, Newark, NJ