Job Description

Temporary Legal Word Processor

Our client, a leading law firm, is seeking a Legal Word Processor for a temporary position to work in any of their offices including Michigan, Chicago, Dallas, Houston, San Antonio, or Austin.

Duties include creating, editing and manipulating legal documents; converting and formatting documents from one application to another; and proofreading documents for accuracy. As time permits, provides administrative assistant support to various practice groups, primarily in the Litigation area including E-Filing documents at County, State and Federal Court, time entry, scanning, and uploading documents and other administrative assistant tasks as requested.

Essential duties and responsibilities include:

1. Performs initial input of legal documents from drafts, handwritten notes or tapes utilizing Word and other software.
2. Extensive editing of complex, large volume legal documents.
3. Creates special forms, graphs, tables, special merge documents, etc.
4. Transcribes tapes or digital dictation
5. Performs regular redlines and track changes redlines on Word documents and pdf documents
6. Converts documents from PDF to Word or Excel.
7. Creates pdf fillable forms
8. Extracts, redacts and revises pdf documents
9. Marks headings and citations and generates table of contents and table of authorities on documents when needed
10. Assists with time entry using InTapp software.
11. Creates and revises PowerPoint presentations
12. Performs Bates Stamping and Bookmarks on pdf documents
13. Creates and modifies automatic numbering schemes and styles
14. Creates, uses and modifies watermarks
15. Performs mail merges of documents, envelopes and labels.
16. Prepares documents, prepares electronic filings with various courts, runs conflicts, sets up engagement letters and other tasks related to legal administrative support as needed at Office Administrators request.

Knowledge, skills and abilities required include:

1. High school diploma or equivalent educational training.
2. Minimum 5 years of related work experience including legal word processing.
3. Ability to work independently.
4. Must have advanced word processing skills, Word, Excel, PowerPoint, etc. Converting and formatting documents from one application to another; proofreading documents for accuracy.
5. Creating/marking/generating Table of Contents and Table of Authorities and redlining.
6. Experience with litigation and corporate documents.
7. Prior experience as an administrative assistant in the litigation area, preferred.
8. Competency in other PC applications including e-mail, basic hardware troubleshooting, etc. Experience with scanning and clean-up procedures preferred.
9. Excellent written communication skills including familiarity with legal terminology, grammar, spelling, document formats, etc. required. Proven ability to prioritize and organize work, deviating from standard procedures as circumstances require.
10. Typing 55 wpm preferred.

Working conditions include a normal office environment. This position works 40 hours per week in the office. After a training period, the candidate may be offered a hybrid work scheduling, allowing remote work one or two days per week. Remote work is not guaranteed.

Compensation is commensurate with experience and the position will start after a background check is completed.

Colere Staffing Group dba Colere Talent Partners is an equal-opportunity employer.

For immediate consideration please email your resume, availability, and compensation requirements to kim@coleretp.com.

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